There are a lot of moving parts that go into a successful Little League® Registration Day. Creating a registration checklist of actionable items to be completed prior to registration day and on registration day itself will help a local Little League’s Board of Directors stay organized and on task for the big day.
Preparing for Registration Day
The following list of items will help a league prepare for their registration day.
- Posters and signs posted at area businesses/bulletin boards/schools/yards/intersections
- Notices sent to previous year players
- Advertise registration on league websites/social media pages
- Set up online registration and fee payment
- Send registration information to local media-newspapers, TV, radio
- Determine tryout dates/times/location
- Registration materials printed
- Assign Board Members with Registration Day responsibilities
- Understand what are the accepted Residency Documents
Registration Day
Once registration day arrives, use this list ensure even the smallest details are remembered:
Setup:
- Tables and chairs in place one hour before registration begins
- Have different registration stations available for different age groups/divisions
- Outdoor signs with arrows pointing toward the entrance
- Treasurer’s Table setup (credit card machine for paying fees, form for refunds, etc.)
- Copier and/or scanner for copying birth certificates/proofs of residency (see the Residency Checklist for more information)
- Assign all worker’s shifts to begin 30 minutes before registration starts
Paperwork and Resources:
- League’s constitution and bylaws
- Little League International Ready-to-Print Resources
- Poster with information about insurance coverages
- Poster with chart/graph showing previous year income and expenses, plus current year budget
- Fundraising Information
- Registration Materials in Place
- Little League Baseball and Softball Age Charts
- Registration Forms/Cards
- Waiver Forms: II(d), IV(h), V(a)
- Medical Release Forms
- Form Release and Waiver (formerly Model Release)
- Boundary map with list of schools located in the boundary
- Volunteer Applications
- Player Participation Cost Sheet
- List of League Officers with Contact Information
Playing Information:
- Tryout Information, Schedule, and Division Breakdown
- Tryout Number Assigned
- Dates of Regular Season and Tournament Play
- Tournament Eligibility Requirements
- Method of Tournament Team Selection
- Dates/Times/Locations of Mandatory Parent Meeting